ਵਾਹਿਗੁਰੂ ਜੀ ਕਾ ਖਾਲਸਾ ਵਾਹਿਗੁਰੂ ਜੀ ਕੀ ਫ਼ਤਹਿ
It is voluntary; however, by completing it you are helping the Gurdwara follow the guidance in the fight to stop the spread of COVID-19.
The purpose of this register is to be able to share this information with NHS Test and Trace when requested, if someone is visiting the Gurdwara at the same time as you develop COVID-19 symptoms during or shortly after their visit. If that happens this register can be used by the NHS to contact and advise you as part of the NHS Track and Trace.
By completing this form, you agree for your contact data to be used as part of the NHS Track and Trace in this way. Please complete it accurately and honestly. This information will be collected every time you visit the Gurdwara at the entrance.
If you show symptoms of COVID-19 either at the Gurdwara or shortly afterwards, you should immediately contact the NHS and follow the advice.
The personal information collected will be kept by the Gurdwara and treated as strictly confidential. This information will only be used for purposes of COVID-19 NHS Track and Trace contacting and in line with GDPR laws. This data will be deleted after 21 days.
What to expect when you arrive at the Gurdwara:
COVID-19 Risk Contact Tracing Register
The “Maintaining records of staff, customers and visitors to support NHS Test and Trace” guidance was issued on 2 July 2020.
This requires that organisations in certain sectors, such as places of worship should collect details and maintain records of staff, volunteers and visitors on their premises to support NHS Test and Trace.
NHS Test and Trace
NHS Test and Trace is a key part of the country’s ongoing COVID-19 response. It looks to rapidly detect people who have recently come into close contact with a new COVID-19 case, and take swift action to minimise transmission of the virus. This is important as lockdown measures are eased and to help us return to a more normal way of life and reduce the risk of needing local lockdowns in the future.
The purpose of maintaining records
By maintaining records of staff, volunteers and visitors, and sharing these with NHS Test and Trace when requested, you can help the NHS to identify people who may have been exposed to the virus. Containing outbreaks early is crucial to reduce the spread of COVID-19, protect the NHS and social care sector, and save lives.
The Gurdwara can play a significant role in helping your staff; volunteers and visitors understand the importance of NHS Test and Trace and play their part in stopping the spread of COVID-19. Please do this by explaining why you are asking for contact information and encouraging them to provide it.
In addition to maintaining and sharing records where requested, you must also continue to follow other government guidance to minimise the transmission of COVID-19. This includes maintaining a safe environment and following social distancing guidelines.
If someone does not wish to share their details, or provides incorrect information.
Although this is voluntary, please encourage volunteers and visitors to share their details in order to support NHS Test and Trace and advise them that this information will only be used where necessary to help stop the spread of COVID-19.
If a visitor does not want to share their details for the purposes of NHS Test and Trace, they can choose to opt out and not complete the form.
The accuracy of the information provided will be the responsibility of the individual who provides it. You do not have to verify an individual’s identity for NHS Test and Trace purposes
How records should be maintained
To support NHS Test and Trace, you should hold records for 21 days. This reflects the incubation period for COVID-19 (14 days) plus 7 days to allow time for testing and tracing.
After 21 days, this information should be securely disposed of or deleted. When deleting or disposing of data, you must do so in a way that does not risk unintended access (e.g. shredding paper documents and ensuring permanent deletion of electronic files).
If records are made and kept for other legitimate Gurdwara purposes, they do not need to be disposed of after 21 days.
The requirement to dispose of the data relates to a record that is created solely for the purpose of NHS Test and Trace. All collected data, however, must comply with the General Data Protection Regulation and should not be kept for longer than is necessary.
IMPORTANT links for Reference:
SGSS CROYDON GURDWARA COVID-19 COMPLIANCE OFFICERS
Mrs Surinder Kaur Sahota & Miss Guneet Kaur
COVID-19 Risk Contact Tracing Register
The personal information collected will be kept by the Gurdwara and treated as strictly confidential. This information will only be used for purposes of COVID-19 NHS Track and Trace contacting and in line with GDPR laws. This data will be deleted after 21 days. This log expires on:
Mrs Surinder Kaur Sahota on 07957 651154Any questions relating to this contact SGSS Croydon Gurdwara COVID -19 Compliance Officer.
Miss Guneet Kaur on 07539 118031